OSHA 301: Everything You Need to Know
Osha 301 form is one aspect of the OSH Act, OSH Act urged employers to document any workplace injury or illness & known as OSHA’s Recordkeeping Standard.3 min read
Osha 301 form is one aspect of the OSH Act. In 1970, OSH Act urged employers to document any workplace injury or illness. It is most commonly known as the OSHA’s Recordkeeping Standard.
In 2001, OSHA simplified the rules for reports and forms to result in higher accountability. The following forms are three main forms most employers must deal with: Form 301, 300 and 300A.
A tricky aspect of compliance with the Recordkeeping Standards is understanding which injuries and illnesses can be documented. This is one area where a good electronic OSHA Recordkeeping system provides great benefit.
OSHA has currently been moving beyond injury and illness documentation and going proactively at facing hazards. Electronic filing of injury and illness recordkeeping data is of interest and could result in updated requirements.
Facts About OSHA 301
OSHA Form 301 is used by employers to detail workplace injuries and illnesses.
Employers must also save the annual summary. Employers must also save the OSHA 301 Incident Report forms for 5 years after the end of the calendar year in which the records cover.
In some cases, OSHA will consider forms to be fill out for state workers’ compensation, insurance, or other reports “equivalent” to Form 301.
OSHA instructions for filling out the form can be found here.
Employers with ten employees or fewer are exempted from this rule. Additionally, while the three forms are required, other forms might be accepted if it covers the information covered in OSHA forms. These forms include workers’ comp and insurance provider forms.
Injury reports include private medical details of employees, and are therefore private and confidential.
Filling Out the OSHA Form 301- Injury and Illness Incident Report
Form 301 tends to be quite clear-cut. Information including name, address, doctor information and any injuries or illnesses are asked. Line item 10 however, asks for more complicated information, such as what the employee was doing prior to the incident and what was it that harmed him/her.
The information may be reviewed by a future OSHA investigator, and can also be used to help employers identify how to amend their safety programs.
Reporting Work Related Incidents to OSHA
An employer has to report the death or in-patient hospitalization of employees as a result of workplace incidents within 8 hours and 24 hours respectively.
Employers must also report hospitalizations, fatalities, amputations, and loss of an eye by phone at 1-800-321-OSHA (1-800-321-6742, electronically at www.osha.gov or in person at the closest office.
Facts AboutOSHA Form 300 - Log Of Workplace Injury Or Illness
Form 300 is a detailed record of any injury and illness that happened in the workplace over the calendar year.
Employers must enter each recordable injury or illness on the OSHA 300 within 7 days from receipt of information that an injury or illness occurred.
Employers must also save the OSHA 300 Log, the privacy case list if one exists.
The purpose of form 300 is to ascertain compliance with OSHA recording regulations as well as provide employers with a concise narrative of workplace injuries and illnesses that may be an important factor in deciding to amend safety programs.
Facts About OSHA Form 300A - Summaries of Work Related Injuries and Illnesses
OSHA requires every employer to fill out a 300A form at the close of each year, disregarding whether workplaces injuries or illnesses occurred.
How To Figure The Total Number Of Employee Hours Worked That Year?
To figure out the total number of employee hours worked that year, click here.
Dangers of Non Compliance of OSHA Recordkeeping
Employers and businesses who do not meet the recordkeeping limit can include fines of $10,000 or more per violation.
What is Injury and Illness Protection Program?
Injury and Illness Protection Program will urge firms to actively try and reduce occupational hazards. Rather than documenting these injuries after the fact, this program would press companies to implement a system that identifies and fixes hazards before they actually lead to injuries and illnesses.
Year 2015 Changes in OSHA Recordkeeping Standard
In 2015, OSHA changed the rules to include these important changes:
- Updated the archive of industries exempted.
- Expansion of the index of severe work-related injuries and illnesses that all covered employers are required to report to OSHA.
Year 2016 Changes in OSHA Record-keeping Standard
The 2016 changes have created a new rule, effective January 1, 2017, which requires that the OSHA 300, 300A, or 301 forms be submitted to OSHA on an annual basis.
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