1. Annual Report Basics
2. Filing by Mail

Filing an RI annual report is a requirement for most businesses that operate in Rhode Island. This report should include important financial information about your business, and when filing, you must pay the required fee.

Annual Report Basics

The annual report is a document the Rhode Island businesses use to make sure that the information listed with the state related to the business is up to date. You can use your annual report to make changes to:

  • The names of company officers and members
  • Your mailing or business address.
  • Contact information for your Registered Agent.

Once you have started your business, anyone in the company with authority to handle Business Services filings can submit the annual report. With charities in the state, two officers must sign the annual report. Before the beginning of your filing report, the State of Rhode Island will mail your annual report to your Registered Agent. You can either submit your annual report online or by mail.

The filing fee for RI annual reports are as follows:

  • Limited Partnerships and Limited Liability Partnerships: No report required.
  • Domestic and Foreign Profits: $20.
  • Domestic and Foreign Corporations: $50.
  • Domestic and Foreign Limited Liability Companies: $50.
  • Charities: $90.

Here are the annual report due dates for different business entities:

  • For Profit Corporations: Between January 1 and March 1.
  • Nonprofit Corporations: Between June 1 and June 30.
  • Limited Liability Companies: Between September 1 and November 1.
  • Charities: 30 days before the original approval anniversary date.

Annually, charities in the state must file a Charitable Organization Application to renew the organization's approval. This application can be filed by mail with the Securities Division of the Rhode Island Department of Business Regulations.

You can find the application online. Download the form, complete the document, and then transfer the document to a CD before mailing. You should be sure to file your annual report by the required due date to avoid penalties. If you are more than 30 days overdue filing your annual report, you will need to pay a penalty of $25.

Filing by Mail

If you want to file your RI annual report by mail, you should first download the Rhode Island LLC Annual Report (Form 632) from the Secretary of State's website. Before you start filling in the required information, you should thoroughly review the instructions. Page three is the actual annual report, and page four is optional.

First, enter the year for which you are filing your report. Next, you need to enter your entity identification number. You will find this number in the Articles of Organization approved by the state. You can also find your ID number by visiting the Rhode Island Corporate Database and searching the name of your LLC. You also need to include your LLC's exact name in your Annual Report. This should include your company designator, such as L.L.C. or LLC.

You need to add your North American Industry Classification System (NAICS) code into your report. The government uses this code to identify the type of business activities in which your LLC is involved. If you're filling out your annual report by hand, you can find your NAICS code on page 2.

The next step of completing your annual report is describing your LLC's character. Basically, this is a brief description of what your company actually does. You do not have to be specific when writing this description, and you are not bound to this description forever. Anytime you want or need, you can change your LLC's purpose.

Your annual report also needs to list the state where you formed your LLC. If you're filing an annual report for an LLC, you would list Rhode Island in this section. Foreign LLCs should list the state where they incorporated their company.

Other information to add to your annual report includes:

  • Your LLC's principal office. This should be a street address and not a P.O. Box. You can list an office address, the address of your registered agent, or even your home address.
  • Your company's mailing address and the name of your organization's contact person.
  • The names of your LLC's managers, if your company is manager-managed. Member-managed LLCs can leave this section blank.
  • The name of your Rhode Island Registered Agent.
  • An authorized person's signature.

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