Key Takeaways:

  • Changing an LLC's name involves filing a Certificate of Amendment, updating state and federal records, and notifying key parties like banks and vendors.
  • A DBA (doing business as) allows businesses to use a new name without changing the legal entity name.
  • Steps for changing your LLC name vary by state but generally include checking name availability, member approval, and filing necessary documents.
  • Consider whether a name change benefits your business before proceeding, as it involves legal and administrative updates.
  • Pennsylvania and other state-specific requirements for LLC name changes emphasize prompt filings and compliance.

An LLC name change is an easy but time-consuming process. If changing your business's legal name is not essential, filing for a fictitious business name is a better and simpler option. 

Can You Change the Name of Your LLC?

To create an LLC, you must file the formation documents, also known as the Articles of Organization or Certificate of Formation. The state agencies that oversee LLC creation also regulate name changing procedures. To change your LLC's name, you must file a Certificate of Amendment along with any fee required. 

Often, all you need is a name correction instead of a full name change due to a typo or mistake made by the company that handled your formation filings. In this case, you must file a Certificate of Correction.

Remember to change your name on all state and government records, like business licenses, certificates of occupancy, and tax filings. 

You must file an amendment request only for a legal name change. If you just want a new trade name, you can apply for a fictitious business name, also known as a DBA (“doing business as”). The application for a DBA is simpler and cheaper than the one for a legal name change because no changes have to be made to other records. 

Steps to Change Your LLC Name

Changing your LLC's name requires careful planning and adherence to legal processes. Follow these steps:

  1. Verify Name Availability:
    • Use your state’s business entity database to ensure the desired name is not already taken.
    • Verify compliance with naming rules such as excluding prohibited words or including "LLC" or its equivalents.
  2. Secure Member Approval:
    • Review your LLC’s operating agreement to determine voting requirements for name changes.
    • Obtain written approval from all members, especially if unanimous consent is required.
  3. File the Certificate of Amendment:
    • Submit this document to your state’s Secretary of State office.
    • Pay applicable fees and provide the old and new names of the LLC.
  4. Update Federal and State Records:
    • Notify the IRS about the name change by amending tax filings or writing a formal letter.
    • Update state tax agencies and business licenses.
  5. Notify Key Stakeholders:
    • Inform banks, vendors, insurance companies, and other business partners of the name change.
    • Update contracts, marketing materials, and websites.

Changing the Name of Your LLC

  • Check the secretary of state's website for your chosen name availability. In most states, your company's name must differ from other LLCs' names. In Alabama, several LLCs can have the same name.
  • Obtain a written resolution stating that all your LLC's owners approve of the name change.
  • File Articles of Amendment, also known as an amendment to the Articles of Organization, at the secretary of state's office or online, along with the fee.
  • Make sure to file the amendment document in the property records of all the counties where the LLC has property.
  • If you merge with another LLC, the new LLC will have the name of the other company. For a merger, you must file the Certificate of Merger in the property records of all counties where the LLC had property before the merger.
  • Once approved by the state, your new business name can be used on brochures, forms, websites, business card, and other materials. Let your clients know too.  
  • If you have an operating agreement, make the necessary changes to it as well.
  • Let federal, state, and local tax agencies know about your LLC's name change.
  • Change your business name with your bank, credit card companies, vendors, suppliers, landlords, and insurance companies.
  • Amend any forms and contracts you use in your business.

Though it is easy to change your legal business name, make sure it is good for your business before doing it.

Common Pitfalls to Avoid

When changing your LLC’s name, avoid these mistakes to ensure smooth compliance:

  • Skipping Name Availability Checks: Overlooking this step can result in rejected filings or future disputes.
  • Neglecting Stakeholder Updates: Failure to inform clients, vendors, or agencies can lead to confusion or legal complications.
  • Delaying IRS Notifications: Notify the IRS promptly to avoid tax filing inconsistencies or penalties.
  • Overlooking Local Requirements: Some municipalities may require additional filings or updates for business licenses.

Things to Consider Before Changing Your LLC Name

If changing your LLC's name is not crucial, file for a DBA. With a DBA, you can run your business under the name you like without changing your legal business name. Also, you would only need to file a basic form along with a small fee. 

If you must change your firm's legal name, first check voting requirements for a name change in your LLC's operating agreement. If you don't have an operating agreement, check your state's LLC laws about minimum requirements for such a change or simply get the approval of all the members. Form a written resolution with the members' signatures. Make changes to your LLC's Articles of Organization within 30 days of the written resolution.

Legal and Financial Implications

Changing your LLC’s name affects various legal and financial aspects:

  • Contracts and Agreements: All existing contracts must be amended to reflect the new name, ensuring legal enforceability.
  • Branding and Marketing Costs: Consider expenses related to updating branding, marketing materials, and digital presence.
  • Reputation and Customer Perception: Evaluate the impact of the name change on your customer base and business reputation.
  • Compliance with Debt Obligations: Notify lenders to update loan agreements and other financial records.

Pennsylvania LLC Name Change

To change your LLC name in Pennsylvania, file a Certificate of Amendment with the Pennsylvania Bureau of Corporations and Charitable Organizations, by mail or online, along with the $70 fee. Your paperwork will be processed within two business days. Once your name change is approved, change your name with the IRS. 

Steps to File an LLC Name Change by Mail:

  • Print, fill out, and signs the Certificate of Amendment (Form DSCB:15-8622/8822) and Docketing Statement – Changes (Form DSCB:15-134B).
  • Mail the forms with the $70 fee to the bureau. 

Steps to File an LLC Name Change Online:

  • Create an online account with the PA Bureau of Corporations.
  • Log in, go to the “Start or Manage Business Filings” section, click on “Domestic Limited Liability Company,” then on the “Certificate of Amendment – Domestic Limited Liability Company (8622-8822),” and fill it out.
  • Check for accuracy and click “Proceed to Cart” and “Checkout.”
  • Add your payment information and click the “Make Payment” button.

LLC Name Changes in Other States

Each state has unique requirements for LLC name changes. Below are examples:

  • California: File the Certificate of Amendment with the California Secretary of State and pay a $30 fee.
  • Texas: File a Certificate of Amendment with the Secretary of State and pay a $150 fee. Additional documents may be required if the LLC operates in multiple counties.
  • New York: Publish a notice of the name change in two newspapers designated by the county clerk. File proof of publication with the New York Department of State.

Check your state’s specific requirements for deadlines, fees, and additional documentation.

FAQ Section:

  1. How much does it cost to change an LLC name?
    Costs vary by state, typically ranging from $30 to $150 for filing a Certificate of Amendment.
  2. Can I operate under a different name without changing the LLC name?
    Yes, you can file for a DBA (doing business as) to use a different name for your business.
  3. How long does it take to process an LLC name change?
    Processing times vary by state, ranging from a few days to several weeks.
  4. What should I do after my LLC name change is approved?
    Update contracts, bank accounts, marketing materials, and notify the IRS and state agencies.
  5. Is changing my LLC’s name the same as forming a new LLC?
    No, changing the name retains the same legal entity, while forming a new LLC creates a separate entity.

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