LLC Address: Everything You Need to Know
LLC address is that will go on public record with the Secretary of State's office that has been authorized to accept service of process on behalf of that LLC. 9 min read
Updated November 25, 2020:
Limited Liability Company (LLC) Address
An LLC address is the address that will go on public record with the Secretary of State's office that has been authorized to accept service of process on behalf of that LLC. Any relevant documents from the state will be sent to this address.
Can You Have a Work Address and an LLC Address?
The LLC address and work address could be the same address. However, they could also be different. An LLC typically uses several addresses, and a person can use more than a single work address for various reasons. This could include self-employment, having more than one employer, and working in different locations for the same employer.
Main Place of Business
You will need to give an address for the LLC's main office when registering with a state authority. This is also known as its principal place of business. For example, in Virginia, the LLC address provided must be an address that's physical and has a street number when possible. You cannot use a post office box for an LLC address in the state of Virginia. Every state's rules will vary, so it's important to get information that's updated and accurate for each state you register the LLC in.
Designating a Registered Agent
When you register an LLC, you will need to identify who will be the registered agent. Most states will require a registered agent, so check with the state you're registering your LLC in. A registered agent is either one person or a company that is designated by the LLC to receive official documentation and legal notices if the LLC gets served with a lawsuit.
This agent must be an adult who lives in the same state that the business was formed in or a company registered with the Secretary of State in the same state the business was formed in. It's important to note again that P.O. boxes are not acceptable for this. If your LLC gets formed in your home state, any of its members can become the registered agent for the company. The registered agent must have a business address where mail can regularly be received and reviewed.
There are advantages to having another person or company act on your behalf as your registered agent. It provides an extra layer of privacy since the registered agent's name and contact information will be made publicly available. Another advantage of having someone else be your registered agent is it makes sure that if your LLC gets named in a lawsuit, you won't have someone showing up to surprise you with court documents.
Other LLC Addresses
An LLC may have multiple addresses because its executive offices are at a different location from where employees may work. The LLC can use different addresses for customer orders, bills, receiving regular mail, payments, or other mail. The LLC can operate at sites that don't receive mail. The addresses can and usually are different from the address of its registered agent and the LLC's principal office. The different addresses do not need to be physical addresses or in the same state where the LLC is organized.
LLC Address and Home Address
Before applying for any business structure type, no matter if it's an LLC or a Corporation, you need to have a physical address for your business. It's best to use an address different from your home address as your LLC address because you'll want to have your personal and business activities separate. There may be consequences from mixing the home address and LLC address. Try to lease an office that's physical and has an address to serve as your LLC address.
However, it's not an option for the majority of people to lease a physical store if we're are solely working online from home. The best option is getting your business address from a mailbox at a local UPS store. You can do this with any other location that offers mailboxes with the exception of the post office. You cannot use a P.O. Box number when applying.
You can get a "suite" number when renting a mailbox at a UPS store. It will cost you around $150 to rent out the mailbox that's the smallest available for six months. If you rent the mailbox for a longer period of time, you may be able to get a cheaper deal. You'll need two types of identification to obtain a mailbox from a UPS store.
Information to Understand for Your LLC
When signing up for an LLC, you'll need to create a name for your company first. The name you choose will be up to your discretion, but there are several restrictions. It needs to end with "limited liability company," "LLC," or "L.L.C." You cannot have the following words included:
- Insurance company
These or any additional words that could suggest that your business issues policies of insurance or assume insurance risks are not allowed. The words also can't be identified as another registered or reserved LLC name. To make sure the name you have in mind hasn't been taken, you can check the Secretary of State records. You can look for this online and do a name search for a secretary of state business. The federal tax ID number, or an Employer Identification Number, is equivalent to a business Social Security number.
To create your business, you'll need to have your EIN to get your banking account for your business, so you can receive money for payment. You can obtain your number online via the irs.gov website. It's a simple process, and you'll receive your EIN promptly.
How Your LLC is Run
A member of the LLC is also someone who owns the LLC. There could be one or multiple members of the LLC. If the LLC is controlled by its members, the owners are then in charge of making sure the company runs. If there is one specific manager for the LLC, the manager who's been appointed will be in charge of making sure the company runs smoothly. This manager doesn't need to be an LLC member. Those who want to run their LLC alone will have one single member (themselves), and just they will manage the company.
Ownership Percentage and Capital Contribution
If you're a single person LLC, just put in how much you will add to your company in the beginning. You'll also need to enter how much ownership percentage each member has, which will be 100 percent in this case. If there are other members, capital contribution and percentage of ownership become more challenging. Your partners and you will need to talk about how much ownership you'll have. You'll also need to discuss the amount everyone will be adding to the company. This can impact how the profits are shared with your partners.
How Long Will You Have to Wait Before You Actually Become a Business Entity?
There are two options on how to have your LLC taxed. There will be tax as a pass-through entity, which can be a sole proprietorship or a partnership, or you might be taxed as a business corporation. If you decide to go with a sole proprietorship (for single-member LLCs) or a partnership (for multi-member LLCs), the LLC won't need to pay taxes or even need a tax return. The owner(s) of the LLC will report business profits or losses on their individual tax returns. If you decide to be elected as a corporation, you may need to go through double taxation. This means your profits get taxed at a corporate level and once more on individual tax returns. Additional paperwork will need to be filled out for this.
Once you complete several other questions on the form and send in your application, the information provided to the state will be processed. It will be about 20-35 days before any paperwork gets returned by the state. This paperwork will include the EIN, Operating Agreement, and Articles of Organization. These are necessary, so you can obtain a bank account for your business.
How Much Does it Cost to Register Your LLC?
Most people thinking about registering an LLC have concerns about the potential cost of completing the registration process. Registering an LLC can be very complicated, and depending on the registration option you choose, very expensive.
Regardless of the state where you choose to register your company, you will need to pay a filing fee for your registration documents. The state where you choose to do business, however, can have a big impact on this fee. Before you begin the registration process, research the fees in each state so that you can be sure you're getting the best price possible.
To control their costs, many people choose to register their company on their own. While this will certainly make registering your LLC more affordable, you may run into problems that will end up costing you down the line. Hiring a professional to help you with LLC registration is almost always the better option. While hiring a professional will raise your registration costs, it will also make sure that your registration is completed correctly.
Changing an LLC's Business Address
If you move your business to a different location, you need to notify the state and other agencies of the LLC address change. This is essential to keeping the business running properly. If your address doesn't stay current, you'll chance not receiving important notices. You might have your LLC suspended if the registered office information isn't updated. The first step to changing the address with the state is to find the LLC's articles of organization in addition to certificates from other states that authorize your LLC to conduct business there.
You can mail the address change forms to either the secretary of state or another agency in the state who deals with business filings. You will need to pay a filing fee for a business address change for an LLC. For example, in the state of New York, you'll need to fill out a Certificate of Change form and send it to the Division of Corporations in addition to a $30 filing fee. In California, it will be a $20 filing fee to file a Statement of Information. To find out about your state's specific requirements, contact your state agency in charge of business filings, or look at the agency's website.
Before you file LLC change of address forms, look at your LLC articles of organization first to check if you listed your previous office address as the registered office or the address of your registered agent. The state might say it's OK to make a change on the original form you used for the change of address. Other times, you may need to fill out and file another form. Complete any required change of address forms for any other state where you have registered your LLC. You'll need to change your LLC's address with the state, local, and federal taxing authorities. You'll also need to file Form 8822-B to change the address with the Internal Revenue Service.
Visit the websites of your local and state taxation departments to find out how to change the business address in localities and states where you pay taxes. It's best to change your address online instead of mailing in paper documents. If the LLC has state or local business licenses, contact the license agencies and find out how to change the address of record. Contact your bank to change the address to the new one as well as order new checks. Let vendors, suppliers, and lenders know that you changed your business address. Not providing your new address could have you miss important notifications.
Choosing an Address for a Virtual Business
If you are running a virtual business, there are several solutions you can use to obtain a physical address to provide to your clients. For example, many people that use a virtual business office choose to list the home address of one of the company's founders as the business address. Understandably, many business founders are wary of using their home address as their business address.
Renting a mailbox is one solution for acquiring a physical address for your virtual business. There are a variety of mailbox rental services available, so you should be able to find an option that fits the needs of your business, including pricing and mail volume.
Another solution for obtaining a physical address for your business is working with a company that offers services to virtual businesses. Several companies rent office space to virtual businesses so that they can receive mail and telephone calls. While your business will still operate in the virtual world, an office rental will provide your clients with a physical point of contact.
Occasionally, virtual businesses obtain physical addresses with help of their accountant or attorney. Your attorney could, for example, let you use their address as your business address They can also help you find another solution if they are not comfortable letting you list their business address as your own.
If you need further help in understanding LLC addresses, you can post your legal need to UpCounsel's marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or for companies like Google, Menlo Ventures, and Airbnb.