Key Takeaways:

  • A nonprofit tax ID number (EIN) is required for tax filings, banking, and employment-related matters.
  • An EIN does not automatically grant tax-exempt status; nonprofits must apply separately for exemption.
  • There are multiple ways to apply for an EIN, including online, mail, fax, and phone.
  • Organizations can use IRS and third-party databases for a nonprofit tax ID number lookup.
  • Fraudulent EIN lookup services exist; nonprofits should be cautious of scams.
  • Filing for 501(c)(3) status ensures tax exemption, but organizations must comply with IRS reporting requirements.
  • EINs play a crucial role in grant applications, donor tracking, and corporate partnerships.
  • Changes in structure or ownership may require a new EIN.
  • Legal assistance may be needed for proper EIN registration and tax exemption compliance.

What Is a Nonprofit Tax ID Number?

A nonprofit tax ID number is the same as an Employer Identification Number (EIN). All businesses need an Employer Identification Number (EIN) regardless of taxable status. A company cannot pay employees, file taxes, or open bank and credit accounts otherwise.

What Is the EIN, If it Is Not Proof of Exemption?

The Employer Identification Number is like a Social Security number (SSN) for businesses. It looks like this: XX-XXXXXXX. In some states, an EIN may be required before applying for tax-exemption.

Applying for an EIN

All applicants for an Employer Identification Number must be a duly authorized, responsible member or officer of an organization. The authorized agent or incorporator of an organization can also file for the Employer Identification Number on behalf of the organization.

The person applying for an Employer Identification Number uses their SSN for the application. After receiving the EIN, no SSN is required. Besides his or her social security number, the entity's legal name, a physical address for the organization, and a mailing address are also required. You must file an Application for Recognition of Exemption. Use IRS Form 1023 to apply for exemption status.,

Ways to Obtain Your EIN

To apply for an EIN, call 1-800-829-4933 or use IRS Form SS-4, a downloadable form on the IRS website. Fax or mail it in, or apply online and download the letter the IRS emails to you.

The IRS estimates that you'll receive your EIN in four to five weeks if you apply by mail. You'll receive your EIN immediately if you submit the online application.

How to Perform a Nonprofit Tax ID Number Lookup

If you need to verify a nonprofit’s tax ID number (EIN), you can use various resources:

  1. IRS Exempt Organizations Database: The IRS provides an online Tax Exempt Organization Search (TEOS) tool where you can search for a nonprofit’s EIN, tax-exempt status, and filings.
  2. Nonprofit’s Website or Public Documents: Many nonprofits display their EIN on donation pages, official documents, or annual reports.
  3. Form 990 Filings: Most tax-exempt nonprofits are required to file Form 990, which includes their EIN. You can find these filings on the IRS website or databases like GuideStar and Charity Navigator.
  4. Charity Directories: Websites like CharityCheck101.org and PayBee provide EIN lookups for registered nonprofits.
  5. Contact the Organization Directly: If the EIN is not publicly listed, you can request it from the nonprofit's finance or development office.
  6. State Charity Registries: Some states maintain databases of registered nonprofits and their EINs.
  7. Donor-Advised Funds and Grant Reports: Many foundations require an EIN for grant applications, and their records may be public.

🚨 Beware of Scams: Some websites claim to provide EIN lookup services but charge unnecessary fees. Always verify with official sources.

When to File For 501(c)(3) Status

Filing Form 1023 within the first 27 months of incorporation helps businesses get the most out of tax-exempt status.

If an organization files before 27 months, the tax exemption is effective on the date the incorporation is filed and all donations received from that point are deductible. Otherwise, it starts on the postmarked date of the IRS Form 1023 Application.

Form 1023: The Federal Tax Exemption Application

501(c)(3) tax-exempt status gives benefits like income and property tax exemptions, tax-deductibility of donations, access to grant money, and more. The smallest non-profits can use the Streamlined Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code is downloadable Form 1023-EZ, which is available online,

There is an Eligibility Worksheet to determine if your non-profit is eligible to use the streamlined form. Company's need an EIN to apply for 501(c)(3) tax exemption. If you will hire people, check the IRS withholding tables and estimate the amount of payroll taxes because you may not be exempt from these.

Applying Online

Apply at www.irs.gov. Click "Apply for an EIN Online" under "Tools" section on the home page. Using the online assistant is the easiest way to apply.

On the application, it is imperative to select "nonprofit" as the entity type, and be sure to download the proof of EIN as a PDF. Print several copies.

Applying by Fax/Mail

From the IRS site, download Form SS-4. Choose "nonprofit organization" for business entity type. Answer the required questions about your organization's business activity.

Mail your Form SS-4 to the IRS per the form's instructions or fax your SS-4 for a faster reply. Each state has a different fax number. You can find the appropriate number on the instructions.

Applying by Phone

Applying by phone is easy. Call the IRS at (800) 829-493 between 7:00 a.m. and 10:00 p.m. EST.

Filing Requirements for Exempt Status

According to section 501(c)(3) of the federal tax code, IRS exempts non-profit organizations serving specific purposes, including religious, educational, scientific, literary, public safety testing, national or international amateur sports competition, and the prevention of child abuse and animal cruelty.

To gain an exemption, an organization must provide an EIN and file an application (either Form 1023 or Form 1024) with the IRS.

Why EINs Are Important for Nonprofits

An EIN is more than just a tax ID; it plays a critical role in a nonprofit’s financial and operational success:

  • Required for IRS Filings: Nonprofits must use their EIN for tax returns (Form 990) and compliance filings.
  • Banking & Donations: EINs are required to open a nonprofit bank account, process donations, and apply for corporate matching gift programs.
  • Grant Applications: Many grantmakers require EIN verification before awarding funding.
  • State Registrations & Fundraising: Nonprofits often need an EIN to register for state charitable solicitation licenses.
  • Corporate Partnerships & Employee Matching: EINs enable nonprofits to participate in corporate social responsibility (CSR) programs.

Organizations should safeguard their EIN and ensure it's used correctly to maintain tax compliance and credibility.

Filing Returns

An EIN is required on all correspondence, returns, and payments with the IRS. The IRS requires tax-exempt organizations to file Form 990 for informational returns. Form 990-N can be used if gross receipts are less than $50,000. If gross receipts are less than $200,000, and assets less than $500,000, 990-EZ is used. If receipts and assets are higher, the IRS requires Form 990.

Change of Structure/Ownership

A new EIN is required if a non-profit organization is going through an ownership/structure change.

FAQs

1. How can I find a nonprofit’s EIN?

You can use the IRS Tax Exempt Organization Search, nonprofit directories like GuideStar, or check the organization’s website and public financial documents.

2. Do all nonprofits need an EIN?

Yes, all nonprofits, regardless of tax-exempt status, need an EIN for banking, tax filings, and operational purposes.

3. Can I look up a nonprofit’s EIN for free?

Yes, EIN lookups are available for free through the IRS, charity databases, and nonprofit financial filings.

4. Is an EIN the same as a tax-exempt status?

No, an EIN is just a tax ID number. Nonprofits must apply separately for tax-exempt status under 501(c)(3) or other IRS classifications.

5. What should I do if I suspect a nonprofit EIN scam?

Avoid websites that charge for EIN lookups and rely on IRS or reputable nonprofit databases. If you encounter a scam, report it to the IRS Fraud Detection Office.

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