Should I Sign a Confidentiality Agreement: Everything You Need to Know
Should I sign a confidentiality agreement? It is important to always pause and ask yourself if you should sign a contract before putting your name down. Confidentiality agreements are standard procedure for many companies along with their employment contracts and other business contract types.3 min read
Should I sign a confidentiality agreement? It is important to always pause and ask yourself if you should sign a contract before putting your name down. Confidentiality agreements are standard procedure for many companies along with their employment contracts and other business contract types. There are a few things to keep an eye out for when reading over a confidentiality agreement, also called a nondisclosure agreement (NDA), before signing.
Confidentiality Agreement Basics
Companies will usually ask their employees or business partners to sign confidentiality agreements if they need to be sure that any private information will not be shared with other companies or individuals. A confidential culture is important in any company that deals with sensitive information or trade secrets, and NDAs are a good way to reinforce such a culture.
If a company has had past issues with employees sharing sensitive information, they will likely require all employees to sign an NDA to prevent such problems in the future. Even if someone is very trustworthy, a company might require their signature on an NDA, because it's not a personal issue.
Whether you are an employee, potential employee, or a contractor working with a company, if they ask you to sign a confidentiality agreement, you'll need to make sure you fully understand every aspect of the agreement. Every confidentiality agreement includes the following parts:
- A clear definition of what the company considers confidential or sensitive information
- The obligations of every party involved in the contract
- The time span of the contract
Watch Out for Vague Language
You'll want to know what to look out for when reading over a NDA that you're asked to sign. Among these important pieces, you'll want to watch for vague or broad language. Everything should be very clearly defined, especially when it comes to exactly what the company considers confidential information.
The following phrases suggest a broad scope and could lead to an unintentional breach of contract down the road:
- Do not discuss anything referring to ...
- Do not discuss anything relating to ...
It's understandable for companies to require some confidentiality from their employees and contractors, but be mindful of exactly how they are limiting you. You shouldn't be unnecessarily restricted in regular conversations. Make sure that the NDA isn't keeping you from discussing the following:
- Information that's already available to the general public
- Information that you already know or could figure out independent of the company
- Information shared with you by a third party
Know the Full Scope of the Agreement
Ask yourself what exactly the confidentiality agreement is requiring you to keep to yourself and how long you will be required to do so.
First, you need to know all of the information that is covered in the agreement and what kind of information it is. There are different categories of information which should be outlined in detail in the agreement.
Second, make sure you're aware of how long you need to keep these secrets. Some NDAs cover the information even after an individual is no longer working with a company.
The more specific an NDA is about exactly what information is covered, the more likely the company will enforce the agreement and even take legal action if necessary. NDAs with a very broad scope and vague information are not as easily enforced.
If the scope of the agreement is defined, it's usually for a few years after the individual is no longer employed by or under contract with the company.
Usually, the type of information protected is more basic like the following:
- Customer information (credit card numbers, phone numbers, addresses, purchase history, etc.)
- Company information (financial, inventory, sales numbers, etc.)
- Intellectual property (innovations, trade secrets, etc.)
Negotiation is usually permitted with nondisclosure agreements, so don't panic or turn down a job simply because you notice a red flag in the contract.
Know the Consequences of Breach of Contract
In every contract type, the consequences of a breach of contract should be reasonable. If an NDA lists extreme punishments for breaking the confidentiality agreement, you shouldn't sign it. A common consequence for breach of contract under an NDA is termination of employment.
Be aware of what is considered a breach of contract. Don't sign an NDA that holds you unfairly responsible for a breach committed by another party, like a co-worker or another contractor.
If you need help with whether you should sign a confidentiality agreement, you can post your legal need on UpCounsel's marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.