Key Takeaways

  • The LLC checklist process includes choosing a name, filing formation documents, getting an EIN, creating an operating agreement, and setting up proper finances.
  • EIN, registered agent services, business licenses, and compliance documents are critical for LLC formation.
  • LLCs must maintain compliance through regular filings and updates to avoid dissolution.
  • Properly handling LLC checks ensures financial separation and maintains liability protection.
  • An operating agreement, though not always required, is strongly recommended to outline member responsibilities.

An LLC check refers to a name search. When forming and naming your LLC, you want to make sure you are not infringing on anyone's copyright. Due diligence early on in your business will help you sustain long-term growth and success. If you are considering this beneficial business structure, here is what you should know. 

What Is a Limited Liability Company?

As defined by the IRS, a limited liability company or LLC is a business structure that resembles a partnership, offering a limited liability for debts. This is why LLCs are so popular — they offer the best aspects of partnerships and corporations. Like a corporation, LLC owners are protected in terms of their personal assets. Owners, in this case, are referred to as members and operate the LLC with less formality than a corporation. 

Guidelines to Follow When Naming Your LLC

When you are naming your business, think about:

  • Who your audience will be
  • What you offer
  • How your target market will find you 

When an LLC name is too long or spelled in an odd manner, it can be hard for customers to find you. Once you have narrowed down a list of prospective names, ask friends and family which options they like best. Your name should be unique and clever, as well as relatable. To determine whether or not your favorite names are available, conduct an LLC name search. This will help ensure your name is not infringing on anyone's copyright. 

How to Check LLC Names

When naming an LLC, do so in compliance with state regulations. You can search for an LLC name just like any other business name. This will allow you to confirm that your proposed name is not currently active. Wherever your LLC will be formed will determine your search with the secretary of state. Simply input all search parameters and select all relevant options. 

Once you enter your desired name, you can determine if similar names are in use. Then conduct an Internet search to see what you can find and whether or not duplicate names exist. It is also recommended that you access the U.S. Patent and Trademark Office database. 

Certificate of Good Standing — and Why It Matters

Once your LLC is formed and your name is registered, you will aim for a certificate of good standing. This will indicate whether or not your LLC has filed all the necessary reports and has paid all outstanding taxes/fees. These certificates may also be called a certificate of existence. 

It is important to obtain this certificate for a number of reasons:

  • If you plan to lend money, proof of good standing is typically required
  • It can help you expand your LLC, especially when planning to do business in multiple states
  • This can help you avoid state-imposed fees
  • A certificate of good standing will also preserve the limited liability

Financial Formalities in LLC

LLC owners should maintain some level of formality, especially in relation to finances. Mixing personal and business finances does not provide any advantages. Doing so would be undermining the very reason why you formed an LLC in the first place. When you form an LLC, you plan to operate as a separate legal entity to yourself. Mixing funds showcases poor accounting practices. 

When planning to deposit an LLC check, it is important to ensure customers make out checks properly. However, if a check is made out in your name instead of the LLC's name, you can still deposit that check into the company's account. 

  • The first way is to write "for deposit only" on the back of the check. You should also include the LLC's bank account number. This is referred to as a restrictive endorsement.
  • The second way is to write "pay to ..." followed by your LLC's name. This is what's referred to as a special endorsement. 

All aspects of your business are important, but when it comes to your LLC's finances, make sure you develop good habits from the start. Also, seek professional assistance whenever you're unsure of what to do next. 

Essential Steps in Your LLC Checklist

To ensure your LLC operates legally and efficiently, here is a more detailed LLC checklist to follow:

  1. Choose and Reserve Your LLC Name
    Confirm that your chosen name complies with state laws and is not already in use. Some states allow name reservation for a small fee.
  2. Appoint a Registered Agent
    You must designate a registered agent to receive legal documents on behalf of the LLC. This can be a third-party service or an individual meeting state criteria.
  3. File Articles of Organization
    Submit this formation document to your state’s Secretary of State office, which legally establishes your LLC. Filing fees vary by state.
  4. Create an LLC Operating Agreement
    While not required in all states, this agreement outlines member roles, profit distribution, and dispute resolution protocols.
  5. Apply for an EIN (Employer Identification Number)
    Issued by the IRS, this number is necessary for tax filings, hiring employees, and opening a business bank account.
  6. Open a Business Bank Account
    Keeps personal and business finances separate, preserving limited liability and improving accounting clarity.
  7. Obtain Necessary Licenses and Permits
    Depending on your business type and location, local, state, or federal licenses may be required before operations can begin.
  8. Comply with Ongoing Requirements
    This includes filing annual or biennial reports, paying renewal fees, and maintaining a registered agent.
  9. Maintain Accurate Records
    Keep detailed documentation of major business decisions, financial records, and operating agreements for legal protection and internal organization.
  10. Stay Current on Tax Obligations
    Register for state taxes if applicable (e.g., sales tax, franchise tax) and ensure regular compliance with IRS and state tax filings.

Frequently Asked Questions

  1. What is an LLC checklist?
    An LLC checklist is a step-by-step guide that outlines the essential tasks required to form, operate, and maintain a compliant LLC.
  2. Is a registered agent required for all LLCs?
    Yes, most states require LLCs to designate a registered agent to receive legal and tax documents on behalf of the business.
  3. Do I need an operating agreement if I’m a single-member LLC?
    While not legally required in many states, having one is recommended to clarify business operations and protect limited liability status.
  4. What’s the purpose of a Certificate of Good Standing?
    This certificate verifies that your LLC is compliant with state requirements, making it essential for loans, business expansion, or foreign qualification.
  5. Can I deposit checks made out to me personally into the LLC account?
    Yes, but the check should be properly endorsed to the LLC using either a restrictive or special endorsement to preserve legal protections.

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