Key Takeaways

  • The NC Secretary of State ID number (SOSID) is a unique identifier required for most corporations and LLCs operating in North Carolina.
  • Businesses can complete filings and access documents through the NC Secretary of State's online portal.
  • Foreign (out-of-state) entities must obtain a Certificate of Authority to operate in North Carolina, which also provides an SOSID.
  • The Corporations Division offers various services, including annual report filings, reinstatements, and certified document requests.
  • Expedited services and online access provide faster processing for time-sensitive business needs.

NC SOS corporation is a filing process that certain businesses should consider. Over the past few decades, North Carolina has become known as a great place to conduct business — both on a national and international scale. If you are considering incorporation, here is what you need to know. 

Steps in Starting a Business in North Carolina 

Standing for North Carolina Secretary of State, NC SOS corporation takes place after two steps:

At this point, you will be able to open a new business banking account. Also, be sure to register your North Carolina company with the state Department of Revenue. If you have employees, you will also need to contact the state Department of Labor. 

Do I Need a Secretary of State ID Number (SOSID) in North Carolina?

Depending on your business, you may require registration with the Secretary of State — resulting in a SOSID. This is the case when you create a company with limited liability, such as a corporation or limited-liability company. 

These types of companies or partnerships will require a state ID number. This also applies to businesses that operate in North Carolina but were formed in another state. However, this does NOT apply to a sole proprietorship or partnership that was registered with your county Register of Deeds. 

What Is an SOSID and How Is It Used?

The Secretary of State Identification Number, or SOSID, is a unique number assigned by the North Carolina Secretary of State to identify business entities registered with the state. This number is crucial for:

  • Filing annual reports.
  • Ordering certified copies of business documents.
  • Accessing business entity records through the NC SOS online database.
  • Managing foreign entity registrations, including amendments and withdrawals.
  • Facilitating transactions with financial institutions, as many banks request the SOSID for verification.

To locate your SOSID, use the NC SOS business search tool.

How Long Will it Take to Form a Business With the Secretary of State?

Processing time used to be a week or so, but the new normal is closer to two to three weeks. Since this processing time is currently longer on average, many new businesses opt for the expedited filing option. Although you will need to pay an additional $100 for this service, the turnaround time is 24 hours. 

Completed electronically, as soon as filing is complete, you will receive a notification. This is recommended for those who need to open a business bank account the following day or who require immediate legal documentation, including shareholder agreements or bylaw documentation. 

Business Filing Options and Online Tools

The North Carolina Secretary of State offers several tools to streamline business formation and management:

  • Online Filings: Most forms, including Articles of Incorporation and LLC formation documents, can be filed online for faster processing.
  • Annual Report Submission: Easily file required annual reports through the NC SOS portal.
  • Document Retrieval: Order certified copies, certificates of existence, or historical documents online.
  • Payment Options: Payments can be made via credit card or electronic check when filing online.

For details on accepted forms and to start your filing, visit the NC SOS Business Registration page.

How Long Does It Take to Form a Company in Another State That Will Operate in N.C.?

For those who form businesses in other states, this timeline will be slightly longer. For example, a startup may have begun in Pennsylvania, but the company plans to set up its headquarters in North Carolina. On average, this process will take three to four weeks. Once again, this process can be expedited. However, in this case, fees vary based on the document.  

Foreign Entities: Certificate of Authority and SOSID Assignment

If your business is incorporated outside North Carolina but plans to operate within the state, you must apply for a Certificate of Authority with the NC Secretary of State. This process ensures your foreign company is compliant with North Carolina laws.

Key requirements include:

  • A Certificate of Existence or Good Standing from your home state.
  • Appointment of a registered agent with a physical address in North Carolina.
  • Submission of the Application for Certificate of Authority.

Once approved, your foreign business will be assigned an SOSID, just like domestic North Carolina businesses. This number is required for filings and compliance monitoring.

Starting a Corporation in North Carolina 

To start a corporation, you would need to file North Carolina Articles of Incorporation. This would be performed through the North Carolina Secretary of State; the cost is $125. The basic requirements when filing for incorporation in North Carolina include:

  • A North Carolina company that ends in corporation, incorporated, or Inc.
  • The number of corporation shares you plan to authorize.
  • The class of the shares.
  • The principal address for North Carolina corporations — as well as the name and signature of incorporator(s).
  • The date in which you would like the incorporation to become effective.
  • The registered agent. 

When including the NC SOS corporation cover sheet, your documents can be returned via email or mail or can be picked up. 

Other Services Offered by the NC Corporations Division

In addition to initial business registration, the NC Corporations Division provides:

  • Name Reservation: Secure your business name for up to 120 days before filing.
  • Reinstatements: For businesses that have been administratively dissolved, reinstatement applications are available.
  • Dissolution or Withdrawal: Domestic corporations can file Articles of Dissolution, while foreign corporations can file a Certificate of Withdrawal when ceasing operations in the state.
  • Trade Name Registration: Sole proprietorships and general partnerships may register a "Doing Business As" (DBA) name with their county but can also search existing names via the NC SOS site.

For further guidance, consult the NC SOS Business Registration Guide.

How to Order a Certified Copy of Articles of Incorporation

A certified copy of your NC SOS corporation, also known as Articles of Incorporation, can be ordered via mail, email, phone, fax, online, or in-person. However, ordering online is recommended. 

The cost to obtain copies will be $15, plus $1 per page. It is best to head over to the NC SOS corporation website to better assess your options.  Please note, all Articles of Organization/Incorporation will be sent via regular mail — unless you provide a FedEx or UPS account number. 

You can also contact the NC SOS via:

  • Fax: 919-807-2039.
  • Phone: 919-807-2225.
  • Email: [email protected].
  • Mail: North Carolina Secretary of State Corporations Division P.O. Box 29622 Raleigh, NC 27626-0622

Frequently Asked Questions

  1. How do I find my North Carolina SOSID number?
    You can locate your SOSID by using the NC Secretary of State’s business entity search tool online. The SOSID is listed with your company’s registration details.
  2. Do sole proprietors need an SOSID?
    No, sole proprietorships and general partnerships registered with a county Register of Deeds typically do not receive an SOSID. Only corporations, LLCs, and certain other entities require one.
  3. Can I reserve a business name before filing?
    Yes, North Carolina allows name reservations for 120 days by submitting an application and paying the reservation fee.
  4. How much does it cost to obtain a Certificate of Authority for a foreign business?
    The fee for a Certificate of Authority is typically $250, though fees may vary depending on the entity type and filing method.
  5. Can I file annual reports online?
    Yes, annual reports for corporations and LLCs can be filed online through the NC Secretary of State’s website.

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