Office Manager at UpCounsel

Office Manager

We are looking for a proactive, and culture-oriented Office Manager to oversee all office operations and provide support to key stakeholders. Your organizational skills will be key to keeping operations running smoothly and enabling our teams to do their best work. As the face of UpCounsel, you’ll be the connector--from greeting VIP guests to managing vendors, and planning office events. If done well, you’ll have us wondering what we ever did without you!

If you are a whiz at project management, like people (very important), and obsess about creating delightful experiences, scroll down.

At UpCounsel you will:

  • Manage and optimize office and facilities operations; including space allocation, vendor relationship management, ordering/stocking supplies, IT infrastructure
  • Coordinate and manage executive schedules, meetings, travel, and events
  • Assist with light recruiting coordination; schedule and coordinate onsite and remote interviews
  • Assist remote team members with travel coordination
  • Serve as a liaison between vendors, guests, and employees at the office
  • Own accounts payable; Assist with basic bookkeeping and accounting, processing payments for contractors, service providers, and software vendors

The ideal candidate will have:

  • 2+ years of administrative assistant experience; calendaring experience is required
  • 2+ years of work experience in fast-paced environment ideally in tech or startup. Necessary to have worked in fast paced environment
  • Ability to work both autonomously and collaboratively to ensure deliverables are met
  • Positive approach to any outcome, staying calm, cool and collected through stressful situations
  • Curiosity that drives you to continually learn new things
  • A warm, friendly, and approachable demeanor
  • Willing to flex with the needs of the office and wear multiple hats: fedora, baseball cap...you can rock them all
  • Big plus: Intermediate knowledge of Google Suite

Perks & Benefits

Health + Vision + Dental Insurance

Full medical, dental and vision to keep you healthy

Competitive salary + equity

Competitive salary & generous stock option package

401(k)

We encourage our team to be thinking about their future

Open vacation policy

We don’t track PTO - take the time that you need

Enjoy delicious meals

Enjoy lunch at the office

Flexible work hours

Flex your schedule to start and end work when is best for you

Commuter reimbursements

Get reimbursed for your public transportation costs each month

Customize your workstation

Build your workstation and desk to make it comfortable

Team Retreats

Quarterly off-site team retreats full of fun surprises and team inspiration

Games

When it comes to games, we know how to have fun! Foosball, Xbox, fantasy football, and more!

Great coffee 24/7

We're serious about getting quality coffee from throughout the world

We're in San Francisco