Sections of a Contract Document: Everything You Need to Know
The sections of a contract document may vary significantly depending on the type and purpose of the contract.3 min read
The sections of a contract document may vary significantly depending on the type and purpose of the contract. However, certain information and sections are required in almost every contract. It is important to know what kinds of information, provisions, and terms you need to include in a contract to protect your rights and interests.
Contents of a Public-Private Partnership Agreement
The contractual agreements for a project between a governmental contracting authority and a private company can be contained in one or more documents. The possible contents of these agreements can be difficult to generalize because of varying factors, such as:
- Regulatory and legal provisions in different countries.
- Public-private partnership model.
- Involvement of the government.
- Implementation arrangements.
- Financial matters.
- Sector-specific resource utilization.
- Other matters.
However, there are some key elements included in most contractual agreements. In general, the main concerns covered in a public-private partnership contract include:
- Obligations of the parties to the contract, including the private party, the government, and the contract awarding agency.
- Tenure of contract and the rights to access the project site.
- Ownership of the facility and land.
- Sector-specific issues.
- Allocation of risks and consequences.
- Commissioning, construction, maintenance, and operation of the facility.
- Performance requirements, such as service delivery, quality standards, technical requirements, and safety standards.
- Availability of contracted procedures and services for varying service scopes.
- Financial matters, such as payment and penalties for failing to meet performance requirements.
- Review and adjustments of prices.
- Government and financiers' rights to step in.
- Changes in service requirements.
- Technological obsolescence and upgrading.
- Variation and amendment of agreement.
- Review and monitoring, including the collection, compilation, and reporting of data.
- Contingency planning.
- Resolution of disputes.
- Contract management and compliance.
- Contract termination.
- Service delivery management.
- End-of-term arrangements.
Basics of a Construction Contract
Every construction company must know construction contracts inside out. Each contractor has a different checklist when drafting a contract, beginning with the most basic items and then matching the complexity of the agreement with that of the project.
Besides the construction project itself, the contract represents one of the most vital facets of starting a new construction project. Even simple items that are considered common sense should not be overlooked. Below are some of the basic items included in construction contracts:
Contract documents can contribute to a successful project. They include documents usually found in every construction project. Forms and exhibits can be used in combination with other documents, but contract documents are the most important documents.
Many types of contracts are used in the construction industry, but certain types are generally preferred by professionals. Contract types are often defined by the method with which disbursement will be made. They also specify terms such as specifications, quality, duration, and other important issues.
Successful Contract Negotiations
When construction companies need to sit down with project stakeholders or union representatives, they must be well-prepared. A negotiator is required to possess the characteristics and skills needed to negotiate for the right deal and achieve other set goals.
Direct Hire or Subcontract
Direct hire requires additional efforts in terms of oversight and management, while subcontracting can offer some warranties. When choosing between the two, a project manager will look at the size of the project and relationships with subcontractors and opt for the solution that is most timely and cost-effective.
Construction Contract Agreements
Construction contract agreements are documents that set the dates and specify which parties will be participating in the construction process. Such a document includes several sections of provisions that define the scope and terms of the contract agreement. It usually involves heavy legal writing, and the parties involved often hire attorneys to handle specific documents.
Differing Site Conditions
Varying site conditions may drive up construction costs and delay the groundbreaking ceremony for a project. Such conditions may surface soon after a project begins, and they can potentially affect the schedule and cause unforeseen delays. As such, it is important to document the possible effects of such impediments on the general contract.
Escalation provisions are typically found in agreements for large construction projects that may take more than a year to complete and involve significant financial backing and risk. If it is properly executed, these clauses can protect a construction company from unforeseen charges.
If you need help understanding or drafting sections of a contract document, you can post your legal need on UpCounsel's marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.