Understanding Employment Verification Letters
The Global Health Crisis: 24 Million Unemployed, and Rising Demand for Proof of Employment2 min read
With the Labor Department estimating that some 24 million Americans were unemployed as of July 2020 due to the global health crisis, the demand for proof of employment is on the rise. For employers and employees alike, employment verification letters play a crucial role in providing employers with industry-standard evidence of past or present employment.
Whether you are an employee looking to prove your work experience to a future employer or a company needing to furnish proof of employment on behalf of current or former employees, understanding the details of an employment verification letter is a must.
Getting an Employment Verification Letter
An employment verification letter is a letter confirming an employee's current employment status or their past employment with the company. In most cases, this legal document is issued by the employer on behalf of the employee and is typically sent to a third party. These letters can be requested by employers, landlords, banks, and a variety of other entities.
Typically, when an employer or employee feels the need to provide proof of employment, the employer must draft up a legal letter that includes the details of the requested information. Employers can create and issue these letters and send them to the third party either electronically or through the mail.
Components of an Employment Verification Letter
An employment verification letter should include the following details: The name and contact information of the employer, the current or former employee's job title, hire date, and job duties, and the length of employment. It may also include salary information (at the employee's discretion), Social Security number, and any other pertinent information requested by the third party.
The letter may also include a statement of current or former employment and a confirmation of information provided by the employee.
In addition to an employment verification letter, employers must provide other related documents to comply with federal, state, and local laws. This includes a Form I-9 (Employment Eligibility Verification) and a Certificate of Eligibility for Non-Citizen Employment Form, both of which must be completed by the employee and the employer.
NY Employment Verification Letters
When it comes to the state of New York, local regulations dictate that employers must provide certain documents for the purpose of verifying employment. The list of required documents includes but is not limited to a copy of the W-4, Personnel Action Form, and a Live Scan Form.