When hiring new employees, it is important to confirm a few of the details provided for additional confidence and closure. To accomplish this, business owners will often require a formal document known as an Employment Verification Letter. This document will help ensure the integrity and accuracy of personnel information, thus meeting the best interests and obligations of legitimate business practices for New York executives. Here are the 5 must-consider items to think on when to crafting an employment verification letter.

1. Enumerate the Details of the Employer

Employment verification letters should include the name and address of the company that is verifying the employment information of the employee. Additionally, it should list the name and contact information of the person confirming this information. It is also essential to state the legal name of the person being employed. Each letter should certify the accuracy of the employer’s records and should be signed by an authorized representative of the company.

2. List the Job Title, Start Date and End Date (If Applicable)

The employment letter must include the current job title and the start and end dates, if the employee has already had previous employment with the company. This should be correctly stated in the letter and should be verified by the employer’s payroll and human resources departments.

3. Include the Terms of Employment

It is equally important for the letter to accurately list the terms of the employee’s employment. This includes salary, benefits, hours of work, holidays, and other relevant terms or performance standards. This part of the letter should also clearly state whether or not the employee is employed on a regular or temporary basis.

4. Verification of Formal Qualifications and Certifications

If certification or formal qualifications are a requirement for the job, these must also be included in the employment verification letter. This can include professional qualifications such as vocational qualifications, professional qualifications or even a higher degree. It should also include details of any accredited memberships, as well as any additional qualifications obtained by the employee.

5. Include Terms for Confidentiality

Employment verification letters can often include sensitive information, and it is important to include appropriate terms of confidentiality. This helps to ensure that the information is kept secure and is not shared with unauthorized parties.

Overall, it is important for employers to ensure the accuracy of employee information and details. An Employment Verification Letter is the best way to do this and provides legal protection for both parties involved in the transaction. This document should be drafted with thought and accuracy, and these five considerations must be given proper attention in order to ensure its legality and compliance under local New York regulations.


Employment Verification Letter,

New York Executives,

Personnel Information