Landscaping Contracts: Everything You Need to Know
Having landscaping contracts is important as a business to make sure all services and fees are covered so both the property owner and client are agreeable to the terms.3 min read
2. Writing a Landscaping Contract
3. Residential vs. Commercial Landscaping
Having landscaping contracts is important as a business to make sure all services and fees are covered so both the property owner and client are agreeable to the terms.
Landscaping Contract Overview
Once a business license is set up and a company has the right tools, it doesn't take much time to manage a landscape business. Owners need to create landscaping contracts with all their clients and make sure they update their contracts. When there's no written contract, it will be unclear what services property owners agreed to provide or what time payment will be due.
A landscaping contract reduces the chance of miscommunication between the client and the owner. It will also lay out what to do in case of nonpayments. This contract should be used in the following situations:
- Hiring an individual or business to do landscaping services
- Businesses that provide landscaping services
It's smart to create a landscaping contract for businesses providing services so miscommunications don't happen. There are other names for this document, including landscape contract agreement and landscape maintenance contract.
Writing a Landscaping Contract
There are multiple steps to follow when writing a landscaping contract. The first step is to write down basic details about the property that the landscaping contract is pertaining to at the top. This should include the name of who's responsible for the bill, a phone number for the contact, and the address of the property.
The next step is to measure and record what the area of the flowerbeds, lawn, and other areas are that need to be serviced by the company. It should be stated in the contract that the fees will be renegotiated as the yard space increases.
For the third part, write down how often the property will be serviced, such as once a week, once every two weeks, etc. Next, write down all major duties that need to be finished during the visit each time. These may vary depending on what the property owner's needs are. As an example, the owner may be agreeable to mowing the lawn every week and fertilizing every third month.
Next, add details about the company's duties and services during the different seasons. For example, during the spring the owner may come one time a week, but will come less frequently during the summer and fall. Seasonal duties should also be included, such as raking leaves in the fall or planting flowers in the spring. It needs to be stated if these services will be part of the fee or an additional fee.
Next, write what the prices are for all services that were agreed to. There may need to be different prices for each season. A business may charge a certain amount in the summer but a lesser amount during the winter.
A due date needs to be written down as well, so the client knows when the monthly service fee is due and what options for payment are accepted. If the payment isn't received by a certain date, it should be noted that late fees will be added and future services will cease until all fees are fully paid.
As the last step, put a place where both the business and client can sign and date the new contract. A helpful tip is using different landscape contracts for large landscaping projects or renovations that are one-time only. The contract can have details from the regular service contract along with the additional information regarding the project.
There should also be the cost of labor and materials, if deposits are due, any guarantees or warranties about the project, who's responsible for obtaining permits, and the date of completion.
Residential vs. Commercial Landscaping
It's important to research before beginning commercial work. Switching between residential and commercial work can be a challenge. One problem is that the owner is rarely dealt with in commercial work.
The person in charge of decisions often isn't the point of contact, who doesn't have much say in what does and doesn't get improved. Profit margins are lower for commercial work, but the benefit is there are higher contract dollar amounts.
If you need help with landscaping contracts, you can post your legal need on UpCounsel's marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.