A Kansas Certificate of Good Standing, also known as a Kansas Certificate of Existence, is issued by the Kansas Secretary of State. These documents prove that your business in the state of Kansas is in a state of existence and also is in good standing with the state of Kansas. This might be required for your company if you want to renew your business license, apply for a loan, or for a variety of other tax and business reasons. The certificate shows that your business is complying with all state regulations and you can legally conduct business in Kansas.

How Important Is a Certificate of Good Standing?

Business owners may want to buy a Certificate of Good Standing to show that they're current on all fees and fillings with the Secretary of State of Kansas. A majority of states will not let foreign companies conduct business in their state without having a Certificate of Good Standing. Rarely, banks might ask that you show this document when you go to open a savings and checking account.

How to Get A Certificate of Good Standing

There are several ways to apply for this certificate. You can visit their website and follow any instructions given. You'll then be able to search for and print out a certificate. Have your email and credit card ready for the order confirmation. You can then confirm, view, and print out the certificate right away.

Another way to apply for the certificate is by mail. You'll need your business name, specific request, phone number, and payment included. If you prefer to fax it in, you can give the same information as through mail but can call in by phone to give your credit card number.

Requests can also be called in, and a particular time frame will be given for how long it will take to process. You'll need your credit card and business name ready before making the call. When requesting the certificate in person, it can take up to three days, but you might also get it on the same day. The costs for the certificate are $20 for paper or regular processing plus $1 for return faxing or $15 for processing it online.

Payment forms accepted include the following:

  • Visa
  • Discover
  • American Express
  • MasterCard
  • Money order
  • Check

The money order or check should be made payable to "Kansas Secretary of State." You'll get your certificate through the regular mail unless you make a different request and include a prepaid envelope with your address on it or your FedEx or UPS account number. The address for the Secretary of State is:

Kansas Secretary of State Business Services Memorial Hall, 1st Floor
120 SW 10th Avenue
Topeka, KS 66612-1594

Their phone number is (785) 296-4564, and their fax number is (785) 296-4570. In order to meet the requirements for the certificate, you must have filed all yearly reports that the state required, registered as a foreign or domestic entity with the state, and paid all state taxes and fees.

Steps to Request a Certificate of Good Standing Online

You'll begin the process of requesting a certificate by conducting a business entity search. Visit the website and find the name of your company in the field that's provided. Look in the list of entities for your business and confirm the status, which is in the right-hand column. This should say your company is in good standing and active. You'll then see an option to buy the certificate, which you can select to move on to the following page.

After reading the terms of purchase, click the proceed to payment button. Your form of payment can then be chosen, which will either be a credit card, e-check, or subscription to the Secretary of State website. After you complete this portion, you can print the certificate out. This is the only opportunity you have to do this, as it won't be sent in a PDF form or through the mail after this step.

These steps will help you quickly and efficiently request a Certificate of Good Standing for your business that's operating in Kansas. If you have any questions, it can be helpful to call the Secretary of State's office.

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