Hiring Process: Everything You Need to Know
The hiring process that a company goes through before a final applicant is chosen for a particular job involves three key phases.5 min read
The hiring process that a company goes through before a final applicant is chosen for a particular job involves three key phases:
- Human Resource Planning
- Employee hiring
The planning phase of the process is when the company decides how many employees it wants to hire and what set of qualifications they are looking for. When doing this, the company should be mindful of their needs, as well as the estimated number of qualified candidates who are currently looking for a job.
During the recruitment phase, the company will reach out to a certain number of candidates through job postings, classified ads, recommendations, college campuses, and many more. Those who apply to the job vacancy and who meet the qualifications will usually then be called in for an interview. After the interview, the company will usually run a background check before moving forward with the process.
The third phase of the hiring process is the actual hiring of the employee. The company will assess the qualified applicants and choose the one that would be the best fit for the company. Once they have chosen the candidate, they will offer that person the job.
While some companies conduct their own outreach to find qualified applicants, others prefer to go through a recruiter. This is especially true for jobs that are executive level.
With the rise of social media, many companies are trying to reach out to younger generations who are always connected via social media. There are now specific social networking sites like LinkedIn.
Nowadays, the majority of job applications will require the candidate to submit their resume and a cover letter. In some instances, it will also want you to submit a writing sample. While most job applications can now be completed online, some old-fashioned companies still prefer a candidate to apply in person.
Once the job application is submitted, the company will review the submission, and if it is interested in a certain candidate, he or she will be invited back for an in person interview.
For many jobs today, a qualified candidate will have to go through multiple stages of job interviews. For example, the initial interview may be over the phone, or through Skype. Then, if the candidate makes it through the first round of interviews, he or she will typically be asked to come in for an in person interview to meet with more people from the company. That could either be the final stage of interviews, or there could be more stages where the candidate is asked to do a mock-assignment or meet directly with their superior.
During this process, the company will check the candidate’s references, and possibly run a credit check or background check.
If a candidate passes all of these stages and the company approves, it will extend a job offer to the individual.
How Companies Hire Employees
Applicant tracking systems are used for regulatory compliance and to track sources of candidates. When someone applies for a job online, their personal information, including experience, contact information, resume, educational background, and cover letter, is uploaded into the database. This information may be transferred from one component of the system to another as the applicant goes through the hiring process.
A screening interview is typically the first interview in the hiring process. These interviews are often done over the phone and are used to weed through the pool of individuals who will be invited for in person interviews.
The initial face-to-face job interview is normally between the applicant and a hiring manager. If chosen for a second interview, it will likely be a more comprehensive meeting with multiple people. A third interview is generally seen viewed as a final meeting, and may provide the opportunity to meet more of your potential co-workers.
After the last interview, the company will decide whether or not to offer the applicant a job. A background check may be conducted prior to a company offering a job. A job offer will be given to prospective applicant that has passed hiring process.
4 Ways to Improve Your Hiring Process
Don't ask magic bullet questions, but instead focus instead on getting to know candidates and his or her experience, knowledge, skills, attitudes, and behaviors, as these will better reveal which candidates are most likely to be successful in the position.
The employer should clearly define the position and requirements (education, experience, knowledge, skills, behaviors, and attitudes) necessary for someone to be successful will actually help make the interview process easier. The employer will a have a roadmap to follow for evaluating each candidate against the requirements to determine who will be the best fit.
The employer should figure out a way to test the candidates in order to differentiate the candidates who have the necessary skills from those who don’t.
The employer should include others having the final candidates interview with others in the company (especially those with whom s/he will most interact if hired into the position) provides additional perspectives the employer might not have seen. Those additional perspectives greatly increase the odds of finding the best candidates.
Ten Critical Recruitment Process Steps
- Figure out why you need to hire someone for the desired position – the employer should not only know the position that’s needed, but also the job description.
- Planning – the employer should know what is expected from the person who fills the job.
- Candidate searching – oftentimes, companies will hire recruiters who have the expertise in finding the right candidates for the desired position.
- Identifying qualified applicants – the company will need to search through the pool of applicants to choose which ones are actually qualified for the job.
- Picking the top candidates – the company will want to interview the candidates that are not only qualified, but are enthusiastic about the position within their company.
- Initial screening – typically by phone, the screening process will whittle down the list of candidates that will move on to the second stage of interviews.
- In person interview – after the initial screening process, the employer should conduct a concise in person interview and let the candidate know where they are in the process.
- Job offer – once a company decides to offer the job to the applicant, they must give the applicant a period of time to accept the offer.
- Official hiring – If the candidate accepts the job offer, the company has officially hired the applicant for the position.
- Onboarding – once the new employee is hired, the onboarding stage gets them acclimated to the new position and company.
If you need help during your company’s hiring process, you can post your legal need on UpCounsel’s marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Stripe, and Twilio.