A commercial HVAC maintenance contract template is an example of a written agreement used to establish a legal relationship between an HVAC, or heating and cooling, professional and the client they are providing services to. 

What Is an HVAC Contract?

HVAC contracts provide legal protection for both the company providing HVAC services and their clients. These services include:

  • Ventilation
  • Heating
  • Air conditioning
  • Air purification

Anytime you are hiring an HVAC company to do work on your home or business or providing those services to another, you should consider using an HVAC contract agreement. 

These types of documents are known by a few other names including:

  • HVAC Repair Contract
  • Heating Ventilation and Air Conditioning Contract
  • HVAC Service Agreement

HVAC Maintenance Basics

There are several important aspects to keep in mind when it comes to HVAC maintenance. Typically, HVAC workers can and will handle a few different types of issues in homes and businesses. This means that they need to have the right amount of protection for anything they may touch. Home and business owners also want to be sure that every part of their home is protected from any issues with HVAC maintenance. 

Here are a few basics everyone should understand about HVAC maintenance:

  • Healthy HVAC systems should create a comfortable space, reduce energy costs, and run efficiently.
  • Well-maintained systems should have a long lifespan and run better than neglected equipment.
  • HVAC maintenance should be identifying potential issues and fixing them before they become more costly and damaging.
  • HVAC emergencies call for priority with the service providers.
  • Regular HVAC service providers should know their clients' systems well and therefore provide top-quality service with little hassle.

Finding HVAC Maintenance

Local HVAC maintenance is ideal because they will know the specifics of your area like weather patterns and more. They can also reach clients quickly because they are located nearby.  

If you're a business owner who is starting a business, contact other businesses in your area that run similar companies and ask for recommendations for HVAC service as well as advice on what to make sure the maintenance worker checks for and what to expect. 

Make sure you know the answers to the following questions before calling an HVAC company for service:

  • What type and how much HVAC equipment is in your home or business?
  • How old are your HVAC systems?
  • Are there any current issues with the systems?
  • Are you looking for a simple or complex HVAC maintenance contract? What do you want it to include?

Starting HVAC Maintenance

Get a few HVAC providers in mind and then call around to find the best fit for your home or business. Vendors will frequently offer to come to your location and check out your systems and walk you through their maintenance contracts and what exactly they offer. Keep in mind how each company handles your needs and interacts with you or your employees. 

You can ask for maintenance contract proposals from each HVAC business and receive them via mail or email. Once you've received the proposals, choose the vendor that's right for your needs. Keep an eye on the specific contract language used, this can be telling of a company's demeanor. 

Most companies will be happy to provide contract proposals, but if not, you can discuss options with them and ask about how their maintenance contracts work. 

The decision of the best HVAC maintenance agreement for you can be tough, especially when the contracts for different companies look different or provide different types of coverage. Usually, you'll want to look for long-term agreements so that you can weigh the costs over the life of your home or business. 

HVAC Service Agreements

Having a service agreement with an HVAC company in place for your business is a huge bonus if you decide to sell. This shows that the equipment has been well-kept and the service is already set-up for the next owners. 

HVAC businesses make much of their income from these types of agreements because they provide regular, reliable business and build a strong customer base. 

If you are setting up a maintenance contract with your local HVAC business, read the agreement carefully to be sure that you are getting the treatment you need and deserve.

If you need help with a commercial HVAC maintenance contract template, you can post your legal need on UpCounsel's marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.