Change LLC Address: Everything You Need to Know
A change LLC address isn't always as simple as it seems, and requires a bit of planning to make sure you notify all the proper people. 3 min read
Change LLC Address
A change LLC address isn't always as simple as it seems, and requires a bit of planning to make sure you notify all the proper people. Don't get so overwhelmed by your business's move that you forget to make it official with the proper authorities. In fact, giving proper notice to state agencies can prevent any unwanted and unnecessary hiccups from occurring.
An outdated address can result in failing to receive important information regarding your business. Not only that, your LLC can even be suspended, so it's important to send in address changes in a timely manner.
Change LLC Address with the State
To get started updating your LLC address, find your articles of organization from your state, as well as any other certificates you have from additional states allowing you to conduct business in those locations. You'll need to contact each state's office of the secretary and ask for the correct form that allows you to send your LLC's change of address.
Your articles of organization should also indicate whether your old LLC address was considered a registered office or an address for a registered agent. It's an important detail to make note of to ensure you fill out your paperwork properly. You may need to submit another form depending on which address is changing.
While the rules may vary depending on what state you conduct your business in, you usually have to send your updated address to the state in which you originally formed your LLC. Check with the secretary of state or any other state agency in charge of business filing to make sure you understand the necessary steps. When you submit a change of address form, you'll also likely be charged a filing fee.
Different states have different forms and fees. California, for examples, requires you change your LLC address using a Form LLC-12 and they charge you $20. New York, on the other hand, uses a Certificate of Change form and charges $30 as a filing fee.
All the details concerning payment should be found on the appropriate LLC change of address form. You can also look on your state agency's website for downloadable forms and updated fees. Once you've submitted everything, call each state agency office a few weeks later to make sure they received everything they need to successfully change your LLC address.
Changing Business Address with Everyone Else
In addition to state agencies, you should also update your LLC address with the tax authorities at the federal, state, and local levels. To notify the IRS of your change in LLC address, fill out the following form: Form 8822-B, Change of Address or Responsible Party - Business.
To find out how to notify your state and local tax authorities, visit each department's website. This ensures you don't miss any communications regarding your taxes throughout the year. You might even be able to complete all your paperwork online, so you can avoid mailing in hard copies.
In addition to tax authorities you should also:
- Update any necessary licensing agencies, either at the state or local levels.
- Reach out to the bank handling your business accounts and update your address with them as well. If necessary, request new checks so everything is up-to-date.
- Finally, be sure to notify your business relationships as well, whether it's a lender, vendor, or supplier. It's a common courtesy and prevents any miscommunication further down the road. You can also fill out a form with the post office to get forwarded mail from your old LLC address.
With a comprehensive strategy to change your LLC address, you can guarantee that all aspects of your business will continue to run smoothly. From government agencies and tax authorities to suppliers and clients, you won't miss a beat when you plan ahead. It takes just a few minutes to track down the right paperwork and file the right forms, which is way better than scrambling to fix mistakes and track down missed correspondence later.
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