Acquiring an Arizona trade name is a common practice for local businesses, along with other licensing requirements. These requirements vary depending on the type of business, as well as local state and city codes. While having a trade name is very common for a business, it's not mandatory under the state laws of Arizona.

Registering a Trade Name in Arizona

The application for registering a trade name is filed under the regulations provided within Arizona law 44-1460 and needs to be submitted to the Secretary of State.

The main reasoning behind limited liability companies and corporations registering trade names is the situation in which they do business under a different name than the actual name of the company. In other words, if a company called Blue Arizona also wants to operate under the name Red Arizona, they must file an application with the Secretary of State in order for them to issue a trade name, therefore acknowledging the fact that the company that owns Blue is the same as Red.

There are several steps that you must go through in order to register a trade name in the state of Arizona:

  • The first thing you need to make sure of is that the name you have chosen is unused and available. That basically means that no other company in Arizona has already registered that name and that your chosen name doesn't contain certain words or symbols that may confuse customers. The state's Corporation Commission website is where you can check available names.
  • The next step after securing a name is registering it online with the Arizona Secretary of State. The information that you will need to provide is your chosen trade name, when the name was first used within the state of Arizona, a description of what your business does, plus your name, contact information, and signature.
  • Once the application is submitted, it will take two to three weeks for it to be reviewed. If they reject your chosen trade name, you will receive an email explaining their decision. If it gets approved, you will be required to pay the $10 fee, and you will be getting the trade certificate once the payment is processed.
  • Once everything is complete, you have the option of recording your newly acquired trade name with the local Recorders office. While not mandatory, some see this as an extra step to ensure ownership of the respective name.

Renewing Your Trade Name

Just like acquiring a trade name, renewing it is also not a legal obligation under Arizona state law but it is a widespread business practice. It is done via a special document called the Trade Name Renewal Application, and not proceeding with the renewal will lead to your trademark expiring.

Before renewing your trade name, it is essential that you know and understand the requirements for trademark renewal.

  • If the information that you provide within the application is inaccurate, it will be returned to you.
  • Since the state has records of all the documents previously required when registering the trade name, the only document you will be needing this time is any valid U.S. ID.
  • Although the law does not specify a clear due date for filing the renewal application, it is recommended that you do so before your trade name expires.
  • After the Trade Name Renewal Application has been submitted, it will take two to three weeks for it to be processed.

The application is divided into three parts:

  • Part one is where you specify your trade name, the exact type of trademark ownership, as well as the registration number
  • Part two contains the information of the person listed as the owner of the trademark
  • Part three is where the applicant's signature is located.

Before sending the application, a $10 renewal fee must be paid. You don't need to take a trip to have your trade name renewed. All you have to do is send both the $10 payment and the completed application to the Arizona Secretary of State, specifying that the letter is addressed to the Business Services Trade Name Division. The address is 1700 W. Washington Street, 7th Fl., Phoenix, AZ 85007-2888.

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